Microsoft 365 Adoption
Take the leap to Microsoft collaboration and productivity suit with ENCAMINA's methodology
What does an Adoption Plan consist of?
It consist of being able to change how people work,moving towards a more collaborative and communicate Modern Teamwork model to improve strategic objectives.For this change to happen, it is essential to:
1. Identify the specific needs os each team. For example:the need to be more efficent in communication, to be more agile in task management, or to establish effective document collaboration processes.
2. Leverage technology to improve those needs os scenaries.
Phases of the Adoption Process
1. Analysis
The strategy for the Adoption Plan is defined:
– One or two initial sessions are held with staff and IT leadership to define the use cases and productivity scenarios to be addressed during adoption.
– The Communication Plan is defined to be shared across the entire organization.
2. Execution
The Adoption Plan itself is executed:
– Training workshops, interactive sessions, and webinars/live events are conducted.
– The Microsoft Learning Pathways tool will be implemented, providing users with structured learning modules.
3. Reinforcement
The Champions team is supported to provide assistance and reinforce knowledge within the organization:
– Collaboration with Champions to address questions, provide tips, and share use cases covered during the workshops.
– The implementation of gamification tools is proposed to accelerate the adoption process and reinforce engagement with what has been learned.
Direct benefits for the organization
Agile and effective communication among users (direct chat, activity feed, fewer emails).
Greater and more productive collaboration (single cloud-based location, remote access, co-authoring).
Better information management (shared notes, task management).
Mobility (mobile/tablet, iOS/Android).
Indirect benefits
Employee satisfaction
- Empowerment
- Well-being
Attractive workplace
- Attract talent
- Remote work
Join the change with Microsoft's collaboration and productivity auite and ENCAMIN's methodology
Typical actions in an Office 365 adoption project
- Identify sponsors
- Define the plan: scenarios-priorites,pilot,iterations,stakeholders/roles.
- Various workshops on introduction,vision,roadmap,business scenarious,use cases,utilities,etc., for the different solutions within Office 365.
- Training sessions for end users and trainers.
- Selection os appropriate materials from the Microsoft knowledge base.
- Creation of an Adoption site within your SharePoint Online
- Custom creation of short video capsules with use cases specific to your company
- Support through shared Yammer groups
- 1st or 2nd level hotline support service
- Trials y PoCs
- Support in the design and execution of the internal communication plan
- Measure results
Achievements of a successful Office 365 adoption
Work from anywhere
With Office 365 on all your devices, you can unleash your creativity with complete security, letting inspiration guide you anytime, anywhere.
Use email and calendar on the go
With Outlook Groups, teams can collaborate using all email capabilities without worrying about overloading the inbox (tasks, calendars, contacts…).
Support decision-making
With Power BI, you have the ultimate data analysis tool to support decision-making
Organize effective meetings
Skype and Teams make meetings easy wherever you are and from multiple devices. HD video, screen sharing, real-time note-taking… everything you need to boost productivity.
Improve internal communication
Yammer helps your organization listen, adapt, and grow. It introduces new ways of working and enables teams to learn, share, and be heard.
Automate the flow of information
With Microsoft Flow, you automate the flow of information between different tools both inside and outside the O365 ecosystem
Build powerful applications and forms
PowerApps opens up a wide range of agile application development possibilities with forms, enabling you to connect data flows with O365 through Flow
Encourage teamwork
With the arrival of Teams, you can unify content, calendars, dashboards, task management, communication, and activity feeds
Plan team work
Planner allows you to manage a team’s tasks through a simple and intuitive interface.
I already have Teams… Now what?
TeamsChamp
Improve the use and adoption of your organization's information systems through gamification
TeamsExpert
Identify the areas where all your employees excel through your team’s collective knowledge
PlayQuiz
Identify influencers within your organization in a non-intrusive way, using only Microsoft 365 applications
Company Communicator
Reach all employees with your communications using Microsoft Teams, ensuring message delivery and readership
We are experts in change management
ENCAMINA is certified in the PROSCI change management methodology, a methodology that, among other things, enables us to be experts in:
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Accurately understanding how Change Management improves organizational outcomes.
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Knowing how to apply research-based Change Management methodologies and tools in any future situation.
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Flow in the fundamental aspects of Change and Change Management.
Why choose ENCAMINA?
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